People Systems Coordinator

Title: People System Coordinator

Location: Leeds

Hours: 37.5 (Full Time)

The Position

The People System Coordinator is responsible for managing and enhancing the organisation's People systems, including HR & Payroll, Learning & Development and Recruitment platforms. This role focuses on improving system functionality, streamlining processes, maintaining high-quality People data and delivering valuable insights to support business decision-making. Working closely with stakeholders across the organisation, the People System Coordinator drives system adoption, continuous improvement and operational efficiency, ensuring People systems effectively support both colleagues and managers.

Key Responsibilities

• Act as the subject matter expert for People systems, including HR, Payroll, Learning & Development and Recruitment platforms, ensuring effective configuration, maintenance and continuous improvement.

• Lead the delivery of system upgrades, enhancements and integrations, working with internal stakeholders and external suppliers to maximise system value and performance.

• Review, design and continuously improve People processes, identifying opportunities for automation, simplification and increased efficiency.

• Collaborate with People, IT and Finance teams to optimise end-to-end workflows, system functionality and data flows.

• Ensure the integrity, governance and security of People data, maintaining appropriate controls, documentation and audit trails.

• Produce and analyse People metrics, workforce data and reporting to provide meaningful insights that support operational and strategic decision-making.

• Provide expert user support, acting as the escalation point for system-related issues and driving user adoption through guidance, training and change management activities.

• Ensure all People systems and processes comply with data protection, information security, regulatory and internal governance requirements.

About You

You are an experienced People System Coordinator with strong expertise in HR, Payroll, ATS and Learning systems gained within a medium to large organisation, preferably in HR Shared Services or similar environment. You have a proven track record of improving processes, optimising systems, using data and reporting, and Power BI insights to drive better decision-making.

You are confident managing system upgrades and working with external vendors, while translating technical capabilities into practical, user-friendly solutions. With excellent analytical, problem-solving and organisational skills as well as advanced MS Excel skills, you maintain high standards of data accuracy and compliance. You also have a solid understanding of UK and European employment legislation, GDPR and data protection requirements, and are keen to leverage and further develop the use of AI, Power BI and data analytics within People systems.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.

• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor

• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content

• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people