Project/ Admin Assistant

Admin / Project Assistant – Maternity Cover

Location: Plymouth Start Date: Beginning of December 2026 Working Hours: Monday – Friday, 8:00am – 5:00pm Benefits: On-site parking

Salary - £28,089 per annum

The Opportunity

We are currently recruiting for an organised, proactive and detail-oriented Admin / Project Assistant to join an established construction company based in Plymouth, providing maternity cover on an initial 12 month fixed-term contract.

There is potential for the contract to be extended beyond the initial 12 months.

Working within a friendly, open plan office alongside a small team of Project Administrators and Coordinators, you will play an important role in supporting the successful delivery of multiple construction projects.

This is a varied administrative and coordination role, involving procurement, project documentation, supplier liaison and general project support. You will be a key point of contact between the office, site teams, contractors and suppliers, ensuring everything runs smoothly and projects remain on track.

Key Responsibilities

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Manage and maintain project and site files, both digitally and in hard copy.

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Prepare Health & Safety documentation, including RAMS, COSHH and work permits.

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Coordinate procurement of materials, labour and subcontractors.

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Raise purchase orders, confirm orders and arrange site deliveries.

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Liaise with Site Managers, contractors, suppliers and project teams.

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Support Quantity Surveyors and Project Managers with administration.

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Monitor project progress and report delays or issues.

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Prepare weekly client updates and site progress reports.

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Coordinate site requirements, including materials, PPE, welfare and equipment hire.

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Process timesheets, receipts, delivery notes and site paperwork.

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Check supplier invoices and resolve discrepancies.

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Maintain equipment hire records and monitor return dates.

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Assist with Operations & Maintenance (O&M) manuals.

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Attend meetings, take notes and prepare minutes.

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Arrange accommodation and travel for site personnel.

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Coordinate site visits, project handovers and archiving.

Skills & Experience

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Previous administration experience essential.

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Project Administration or Coordination experience desirable.

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Construction industry experience advantageous.

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Procurement experience beneficial.

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Confident using Microsoft Office, particularly Excel.

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Excellent organisation and time-management skills.

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Strong communication and attention to detail.

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Ability to manage multiple tasks and meet deadlines.

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GCSE Maths and English (Grade A–C or equivalent).

Working Hours & Additional Information

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Monday to Friday, 8:00am – 5:00pm.

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Occasional flexibility may be required to work beyond these hours when necessary.

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On-site car parking available.

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Friendly, informal open-plan office environment.

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Driving licence desirable, as occasional site visits may be required.

Interested?

If you have strong administration skills, enjoy working in a busy construction environment and are looking for your next opportunity, we would love to hear from you.

Apply today to be considered for an early December start