Property Secretary / PA

Property Secretary / PA

Location: High Wycombe Salary: £34,000–£37,000 depending on experience

We’re looking for an experienced Property Secretary / PA to join an established business in High Wycombe, providing secretarial and PA support within its property team.

The work is mainly commercial property, with some residential conveyancing and a varied client base.

This role would suit someone who enjoys being a trusted secretary and PA, keeping files organised, taking ownership of day-to-day tasks and making sure everything runs smoothly.

This is a dedicated secretarial and PA position, rather than a paralegal role. It would not suit someone looking for a stepping stone to a training contract.

Key Responsibilities

• Providing day-to-day secretarial and PA support.

• Typing, preparing and amending legal documents, including using Track Changes.

• Opening, maintaining, managing and closing both electronic and physical files.

• Liaising regularly with clients and third parties.

• Compiling and sending emails independently where appropriate, using your own initiative and judgement.

• Supporting mainly commercial property work, alongside some residential conveyancing.

• Carrying out Land Registry searches and dealing with applications and requisitions.

• Preparing and submitting SDLT returns.

• Keeping track of monies received and paid in relation to matters.

• Preparing bills and chasing unpaid invoices.

• Preparing cost schedules detailing searches and associated disbursements for residential and commercial property matters.

• Monitoring deadlines and following up outstanding information.

• Providing practical support with computer-based tasks, electronic documents and file management.

• Anticipating what’s needed and keeping on top of day-to-day requirements.

Requirements

• Previous experience as a Property Secretary or Legal PA within a legal practice.

• Strong working knowledge of commercial property, with residential conveyancing experience also advantageous.

• Experience with Land Registry searches, applications, requisitions and SDLT returns.

• Accurate typing and document preparation skills, including using Track Changes.

• Confident computer skills and a patient, practical approach to providing day-to-day IT assistance.

• Experience managing electronic and physical files from opening through to closure.

• Confidence communicating with clients and preparing correspondence independently.

• Experience with billing, monitoring payments and chasing outstanding invoices.

• Excellent organisation, attention to detail and the ability to prioritise with minimal supervision.

• Someone dependable and proactive who enjoys being a trusted secretary and PA.

What’s on Offer

• £34,000–£37,000 depending on experience.

• Pension contributions following successful completion of probation.

• A varied property workload with responsibility and autonomy.

• The opportunity to become a valued part of an established team.

If you’re an experienced Property Secretary / PA who enjoys looking after the detail and keeping everything running smoothly, we’d love to hear from you