Senior Shipping Administrator

Position: Senior Shipping Administrator Location: Abingdon (Milton Park) Salary: £35,000 per annum

The Role

As a Senior Shipping Lead, you will work within the Supply Chain department, dealing with customers, internal departments and logistics providers to ensure goods reach their destinations accurately, compliantly and on time.

Reporting to the Shipping Team Leader, you will support two Export Shipping Administrators and oversee orders from completion of packing through to delivery. This is a local, site-based role within the Shipping department, combining hands-on shipping administration with support for colleagues and operational improvements.

Main Responsibilities:

• Support the Team Leader and administration team in managing a high volume of domestic and export shipments, confirming customer requirements and resolving enquiries.
• Prepare and verify export and customs documentation against regulatory requirements and deadlines, including Chamber of Commerce declarations, supplier declarations and supporting attestations.
• Monitor changes to origin and destination regulations, helping the team prepare for new requirements and maintain compliant shipping practices.
• Coordinate transport bookings, calculate pallet requirements and liaise with logistics providers to arrange timely collections and deliveries.
• Maintain accurate customer, product, technical and transactional information within the ERP system and across customer documentation.
• Communicate production requirements, order updates and schedule changes across departments, investigating product, labelling, delivery and administrative queries.
• Prepare reports, analysis, professional correspondence and operational information for management, maintaining accurate records and filing systems.
• Contribute to departmental meetings and continuous improvement, ensuring administrative, operational and compliance activities follow company procedures.

About You

Applicants should have clear communication skills, a collaborative approach and customer-facing experience in a busy logistics environment. You will need to be proficient in using ERP systems and maintaining accurate shipping information, with a practical understanding of supply chain operations.

You will bring a positive approach to supporting colleagues and developing future leaders, alongside cultural sensitivity when working with international customers and partners. Curiosity, straightforward communication and the ability to turn complex problems into manageable actions will help you succeed. The role also suits someone who can challenge existing processes constructively and translate ideas into tangible results.

Required:

• A thorough understanding of export procedures, relevant regulatory requirements and industry standards.
• Knowledge of dangerous goods and the regulations governing shipment of hazardous materials.
• Logistics and customer-facing experience, including handling competing shipping priorities.
• Experience using ERP systems, supported by supply chain knowledge and strong attention to detail.

Applications are encouraged from people with relevant transferable experience, including those who do not meet every listed criterion. Apply to bring your shipping expertise to a role where accuracy and service have a direct impact.

Commutable Locations: Abingdon, Didcot, Oxford, Wantage, Wallingford and surrounding Oxfordshire areas.

Key Words: Senior Shipping Lead, Export Shipping, Shipping Administration, Supply Chain, Logistics, Customs Compliance, Dangerous Goods, ERP, Transport Coordination

Indware

Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information.

Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position