Site Manager Assistant

Job Title: Site Manager Assistant

Location: Bristol BS1

Salary: Competitive

Type: Permanent, Full-Time

Overview

We are looking for a practical, reliable and hands-on Site Manager Assistant to support the day-to-day running and maintenance of a busy commercial site.

Working alongside the Site Manager, you will help oversee site operations, coordinate contractors, deal with tenant queries, maintain health and safety standards and carry out general maintenance duties.

This is a varied, hands-on role suited to someone who is organised, approachable and confident taking responsibility for the day-to-day running of a site.

Key Responsibilities

Site Operations

• Assist the Site Manager with the daily running of the site.
• Carry out daily site inspections, identifying and recording any issues.
• Open and close the site, including keyholding and setting/disarming alarms.
• Act as the main point of contact when the Site Manager is absent.
• Maintain site diaries, incident logs and photographic records.

Fault Reporting & Contractors

• Maintain an up-to-date fault reporting system, tracking issues through to completion.
• Liaise with contractors to arrange and monitor maintenance works.
• Check contractor RAMS and insurance documentation before work commences.
• Ensure contractors sign in/out and receive site inductions where required.
• Monitor contractor activity while on site.

Health & Safety

• Identify and report potential health and safety risks.
• Assist with fire alarm testing and evacuation drills.
• Maintain accident and incident records.
• Support annual health and safety audits and risk assessments.
• Help ensure the site remains safe for tenants, contractors and members of the public.

General Maintenance

• Carry out basic repairs and ongoing site maintenance.
• Undertake minor plumbing, painting and decorating tasks.
• Repair door locks, signage and toilet equipment where required.
• Carry out general litter picking and keep external areas tidy.
• Assist with seasonal maintenance, including winter gritting and gutter clearance.

Tenant Liaison

• Act as a point of contact for day-to-day tenant queries.
• Coordinate permits to work for tenant contractors.
• Ensure external tenant areas are kept clean and tidy.
• Monitor and collate relevant testing certificates.
• Escalate tenant issues to the Site Manager where necessary.
• Assist with tenant move-in and move-out inspections.

Skills & Qualifications Essential:

• Practical, hands-on approach with good problem-solving skills.
• Comfortable carrying out minor repairs and general maintenance.
• Good communication skills with the ability to liaise with tenants, contractors and the public.
• Basic understanding of health and safety responsibilities.
• Flexible approach to working, including occasional weekend and evening cover.
• Physically fit and comfortable with manual tasks, ladder work and outdoor working in all weather conditions.

Desirable

• Previous experience in site management, facilities management, caretaking or a similar operational role.
• Basic first aid training.
• Basic trade skills, particularly carpentry, plumbing or painting and decorating.
• Previous keyholding and alarm system experience.

Working Pattern

• Permanent, full-time position.
• Flexibility required to support site operations, including occasional weekend and evening cover.
• Full-time cover and responsibility during the Site Manager's holidays or periods of absence.
• Reports directly to the Site Manager