Tempoprary Facilities Coordinator

Facilities Administrator – 12 Week Temporary Assignment

Location: Guildford Salary equivalent: £30,000 per annum Hours: Full time, 36.25 hours per week Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm Duration: 12 weeks, with potential to extend

We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.

This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.

The Role

Day to day

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Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked

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Check coffee machines and deal with any issues that arise

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Receive, sort and distribute post and manage deliveries

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Monitor and respond to facilities emails and queries

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Manage facilities requests through the ticketing system

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Help ensure the office runs smoothly and efficiently

Weekly responsibilities:

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Check and order stationery and kitchen supplies

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Liaise with building management

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Send the weekly fire alarm test reminder

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Check air conditioning settings

Other responsibilities will include:

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Issuing and tracking access cards and managing parking allocation

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Reporting and following up site issues with building management

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Working with the office cleaner to agree daily priorities

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Supporting internal desk moves

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Booking couriers and catering

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Raising purchase orders and processing supplier invoices

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Supporting internal events, including set-up and clear-down

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Coordinating with building management and contractors when required

About You

We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.

You’ll ideally have:

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Previous reception, facilities or office support experience

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Excellent organisational and time-management skills

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Strong communication and interpersonal skills, with the confidence to deal with people at all levels

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A practical, can-do approach and the ability to use your own initiative

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Discretion when dealing with confidential information

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Event planning experience would be useful

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A current First Aid at Work or Emergency First Aid at Work certificate would be desirable

This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.

If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you