Venue Coordinator

Venue Coordinator

Permanent | Part-Time | 24–30 Hours Per Week | Hybrid Working

£13 per hour Nr Bicester

Make a difference behind the scenes of a rewarding fundraising mission!

An exciting opportunity has arisen for an organised, proactive and people-focused Venue Coordinator to join a successful fundraising organisation supporting wildlife conservation across central England.

This is an ideal opportunity for someone who thrives on planning, building relationships and making things happen. Playing a vital role in the success of face-to-face membership recruitment, the Venue Coordinator will ensure fundraising teams have access to the right venues, at the right time, to maximise opportunities and support meaningful conservation work.

The Role of the Venue Coordinator

As Venue Coordinator, the successful candidate will take ownership of identifying, securing and coordinating quality venues across designated geographical areas. Combining excellent administration, relationship management and forward planning, the role is central to ensuring fundraising teams can operate effectively and achieve their objectives.

Key responsibilities of the Venue Coordinator will include:

• Identifying, researching and securing suitable venues for face-to-face fundraising teams.

• Building and maintaining positive, long-term relationships with venue contacts and local stakeholders.

• Coordinating venue bookings, confirmations and schedules to ensure teams are fully prepared.

• Maintaining accurate venue records and booking information using Salesforce and other systems.

• Working closely with local Wildlife Trusts, Team Leaders and fundraising colleagues to optimise venue availability.

• Identifying new venue opportunities and developing creative solutions to maximise recruitment potential.

• Monitoring venue performance and using feedback to assess quality and future suitability.

• Responding proactively to last-minute venue issues and arranging alternative locations where necessary.

• Supporting event logistics and providing occasional weekend on-call cover.

The Ideal Candidate

The successful candidate will be a highly organised and confident communicator who enjoys juggling priorities, building relationships and delivering results in a fast-paced environment.

They will bring:

• Excellent organisational and administrative skills, with exceptional attention to detail.

• Strong communication, negotiation and interpersonal skills.

• The ability to manage competing priorities and meet tight deadlines.

• Confidence using IT systems, databases and Microsoft Office.

• A proactive approach to problem-solving and the ability to work independently.

• A full UK driving licence.

Experience in venue booking, event coordination, sales, membership recruitment or telephone-based sales would be advantageous. Experience using Salesforce would also be beneficial.

What's on Offer?

• Permanent, part-time opportunity offering 24–30 hours per week across five days.

• Hybrid working, combining work at Meadow Farm, Blackthorn, near Bicester, with home working.

• The opportunity to work within a purpose-driven organisation supporting wildlife conservation.

• A varied and engaging role with scope to build relationships and develop new opportunities.

• The satisfaction of contributing directly to successful fundraising and conservation outcomes.

Ready to Make an Impact?

This is a fantastic opportunity for an enthusiastic and resourceful coordinator who enjoys making a difference through exceptional organisation, communication and relationship-building.

Candidates who are passionate about delivering results, creating opportunities and supporting a worthwhile cause are encouraged to apply.

Apply today to take the next step in a rewarding Venue Coordinator career