Administrative Specialist

About the Role

Our client is seeking a meticulous and efficient Administrative Specialist to join their established team in Edinburgh . This role is central to supporting the daily operations of the office, ensuring that all administrative functions are performed to the highest standard. You will play a key role in maintaining organisation, managing communications, and providing support to a range of departments. This is a fantastic opportunity for a dedicated individual to contribute to a reputable organisation in the heart of Scotland , working within a professional and collaborative office environment.

Key Responsibilities

• Manage and oversee all incoming and outgoing communication, including mail, emails, and phone calls.
• Maintain accurate and organised filing systems, both physical and digital.
• Schedule meetings, manage calendars, and coordinate travel arrangements for staff.
• Assist in the preparation of reports, presentations, and other documents.
• Ensure office supplies are stocked and manage vendor relationships for office needs.
• Provide general administrative support to all departments as required.

Requirements

• Previous experience in an administrative or specialist support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work effectively as part of a team.

Benefits

• Competitive annual salary.
• Full-time position based in our Edinburgh office.
• Access to professional development programs.
• A positive and supportive work culture.
• Generous holiday allowance.