Administrative Support Officer

About the Role

Our client is looking for a proactive and highly organised Administrative Support Officer to join their team in Edinburgh . This role offers a hybrid working model, blending the convenience of remote work with the benefits of collaborative office days. You will play a key role in ensuring the smooth operation of daily administrative functions, supporting a busy team with a variety of tasks. This includes managing correspondence, maintaining records, coordinating meetings, and providing general assistance to staff and visitors. The ideal candidate will possess excellent communication skills, a keen eye for detail, and a strong commitment to providing efficient and effective support.

Key Responsibilities

• Manage and screen incoming communications , including emails, phone calls, and post, responding or directing as appropriate.
• Maintain and update organisational records, databases, and filing systems with a high degree of accuracy.
• Coordinate and schedule internal and external meetings , managing calendars and logistical arrangements.
• Prepare and proofread documents, reports, and presentations to ensure professional standards.
• Manage office supplies, equipment, and resources, ensuring adequate stock and functionality.
• Provide comprehensive administrative assistance to team members, supporting various projects and tasks.

Requirements

• Proven experience in an administrative support role or similar.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools .
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills , with a professional and courteous demeanor.
• Adaptability to a hybrid work environment, demonstrating self-motivation and teamwork.
• Discretion in handling confidential information and a problem-solving attitude.

Benefits

• Competitive salary package and performance-related incentives.
• Flexible hybrid working arrangement promoting work-life balance.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and further training.
• A dynamic and supportive work environment in the historic city of Edinburgh .