Claims & Returns Coordinator

Claims & Returns Coordinator Our highly reputable client, based in Dereham, are currently seeking a Claims & Returns Coordinator to join the team. This is on a temporary basis for a minimum of 3 months based in Dereham, potentially leading to a permanent opportunity for the right candidate The Claims & Returns Coordinator is responsible for the end-to-end management, administration and continuous improvement of customer returns, carrier collections and transport claims processes. The role acts as the central coordination point between Customer Service, Logistics, Warehouse, Finance, Sales and external carriers to ensure returned goods, collection activities, customer credits and claims recoveries are managed efficiently and professionally. The position will also drive return reduction initiatives, identify root causes, improve customer experience, maximize recovery of costs from carriers and customers, and provide KPI reporting and governance across the returns and claim function. This is an office-based role to be close to the warehouse returns and logistic teams.

Hours

Monday – Thursday, 08:30 – 17:00 Friday: 08:30 – 16:00 Knowledge, Skills & Experience:

• Manage the complete Return Authorization (RAN) process from request through to closure.
• Coordinate customer returns and carrier collections.
• Manage transport damage, shortage, loss and non-delivery claims.
• Gather evidence and submit claims within carrier deadlines.
• Track claim progress and maximize recoveries.
• Maintain ERP/WMS return records.
• Produce KPI reports and trend analysis.
• Conduct root cause analysis and implement corrective actions.
• Support customer credits and recharge processes.
• Drive continuous improvement initiatives. Experience in processing claims with logistics companies such as DPD, DHL, etc, is essential Departmental Relationships Customer Service, Logistics, Warehouse/Goods In, Finance, Sales, External Carriers and Suppliers. Key Performance Indicators KPIs in detail:
• Carrier claims tracker (claim a % of the damage against lost value caused by carrier)
• Inhouse error tracker by department (set targets by department to cut down errors)
• Service level tracker (set clear target for processing time from start to finish)
• Customer respond time tracker (from receipt of request to raising the return) Skills, Knowledge & Experience Experience in logistics, returns, claims or customer service administration. Strong Excel, ERP/WMS, communication, analytical and problem-solving skills. Training Requirements Product and warranty knowledge, RAN process training, carrier booking systems, claims management, ERP/WMS systems, customer service, GDPR, Health & Safety, KPI reporting and root-cause analysis. Personal Attributes Highly organized, detail-oriented, customer-focused, commercially aware, proactive, and resilient. Expected Business Impact Provide dedicated ownership of returns and claims, improve customer experience, increase cost recoveries, reduce avoidable losses, and deliver measurable ROI through improved process control and accountability. A full UK driving Licence is required for this role. For further details regarding this exciting opportunity please forward a copy of your CV ASAP! Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward. If we can take your application further we will of course be in touch. Todd Hayes is acting as an Employment Business in relation to this vacancy. Todd Hayes Ltd