Purchasing Administrator

About the Role

Our client is seeking a highly organized and proactive Purchasing Administrator to provide essential support to their procurement team in Southampton . This role is crucial for maintaining the efficiency of daily purchasing operations, ensuring accurate data entry, processing purchase orders, and liaising with suppliers. The ideal candidate will possess excellent administrative skills, a keen eye for detail, and a methodical approach to tasks. Working within a busy office environment, you will contribute to the smooth functioning of the supply chain by ensuring all purchasing-related documentation and processes are handled meticulously.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the company's procurement system.
• Maintain accurate and up-to-date purchasing records, including order details, pricing, and delivery information.
• Communicate with suppliers to confirm order details, track deliveries, and resolve minor queries.
• Assist with the preparation of procurement reports and analysis of purchasing data.
• Handle incoming invoices and liaise with the finance department to ensure timely and accurate payment processing.
• Support the purchasing team with general administrative duties as required.

Requirements

• Previous experience in an administrative or purchasing support role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively in a fast-paced office setting.
• Familiarity with procurement software or ERP systems is an advantage.

Benefits

• Competitive annual salary.
• Opportunities for training and skill development in purchasing.
• A supportive team environment within a well-established company.
• Full-time, office-based role with standard working hours.
• Located conveniently in Southampton .