Residential Property Manager

Job Description – Interim Property Manager Department: Property Management Job Title: Interim Property Manager Contract: 6-month interim contract Location: Peterborough / Hybrid Reporting to: Head of Property Management

What is the role? We are looking for an experienced interim Property Manager to join our private-sector property team on an initial 6-month contract.

The role will involve the day-to-day management of a diverse portfolio of privately owned residential properties, covering a geographical area.The portfolio includes residential properties forming part of established rural estates, as well as properties owned by private residential landlords.

This is a hands-on role for an experienced property professional who can quickly take responsibility for a portfolio and provide a high-quality service to landlords, tenants, contractors and other stakeholders.

You will be responsible for the effective management of residential properties, including tenancy matters, landlord relationships, property inspections, repairs and maintenance, compliance, contractors and property-related administration.

A formal property qualification is not essential. We are more interested in relevant practical experience within the private residential property sector. ARLA qualification or membership would be advantageous but is not required.

The successful candidate will need to be able to work independently, prioritise effectively and make an immediate contribution within a busy property environment.

Key Responsibilities

Residential Property Management

• Manage a portfolio of privately owned residential properties.
• Take responsibility for the day-to-day management of properties and tenancies.
• Act as a key point of contact for landlords, tenants, contractors and agents.
• Manage tenancy matters including renewals, changes and terminations.
• Respond promptly and professionally to landlord and tenant enquiries.
• Maintain accurate property and tenancy records.
• Ensure property management actions are progressed and completed within agreed timescales.

Landlord & Client Management

• Develop and maintain strong relationships with private landlords and rural estate clients.
• Provide regular updates on property condition, tenancy matters, maintenance and expenditure.
• Deal confidently with landlord queries and provide practical recommendations.
• Understand individual client requirements and deliver a responsive service.
• Escalate significant issues and provide clear advice on proposed actions.

Repairs & Maintenance

• Manage day-to-day repairs and maintenance across the portfolio.
• Assess maintenance issues and determine appropriate action.
• Obtain quotations and instruct contractors where authorised.
• Coordinate and monitor contractors and ensure works are completed appropriately.
• Deal with urgent and emergency maintenance matters.
• Monitor outstanding repairs and ensure they are followed through.
• Review contractor invoices and monitor expenditure.
• Identify opportunities for preventative and planned maintenance.

Property Inspections

• Undertake regular property inspections.
• Assess property condition and identify maintenance or improvement requirements.
• Prepare inspection reports and recommendations.
• Coordinate access with tenants and contractors.
• Follow up on issues identified during inspections.
• Monitor properties between tenancies and coordinate required works.

Compliance

• Support the effective management of residential property compliance.
• Monitor relevant certification, inspections and renewal dates.
• Maintain accurate compliance records.
• Arrange inspections and remedial works where required.
• Identify and escalation compliance risks.
• Ensure property information remains accurate and up to date.

Tenancy Management

• Manage day-to-day tenancy matters and correspondence.
• Coordinate tenancy renewals and associated administration.
• Liaise with letting agents and other third parties.
• Deal professionally with tenant concerns and issues.
• Support landlords with tenancy-related decisions.
• Coordinate check-in and check-out requirements where applicable.

Rural Estate Properties

• Manage residential properties forming part of larger rural estates.
• Liaise with estate managers, landlords, tenants and contractors.
• Coordinate property maintenance and improvement works.
• Understand and respond to the particular requirements of rural residential properties.
• Support the effective management of properties with potentially varied and specialist characteristics.

Administration & Reporting

• Maintain accurate property, tenancy, maintenance and compliance records.
• Update property management systems and databases.
• Maintain schedules for inspections, repairs and compliance requirements.
• Monitor property expenditure and assist with budgets.
• Review contractor quotations and invoices.
• Produce reports and management information for landlords and senior management.

Who is the Person?

We are looking for an experienced property professional who can hit the ground running and take ownership of a residential property portfolio from the outset.

You will ideally have:

• Proven experience as a Property Manager, Residential Property Manager or similar.
• Strong experience within the private residential property sector.
• Experience managing properties on behalf of private landlords.
• Experience managing a residential property portfolio.
• Good knowledge of residential lettings and tenancy management.
• Experience managing repairs, maintenance and contractors.
• A good understanding of residential property compliance.
• Excellent organisational and administrative skills.
• Strong communication and relationship-management skills.
• The ability to work independently and use initiative.
• Strong attention to detail.
• The ability to manage competing priorities and deadlines.
• A practical, professional and solutions-focused approach.
• A full driving licence and willingness to travel across the portfolio.

Qualifications

A formal property qualification is not required.

ARLA qualification or membership would be desirable but is not essential.

Relevant hands‑on private‑sector residential property management experience is the key requirement for this interim appointment.

Contract & Working Arrangements

Contract: 6-month interim contract Location: Peterborough, with hybrid working available Portfolio: Residential properties across the area Sector: Private sector / privately owned residential property Travel: Regular travel to properties will be required Start: As soon as possible

Personal Attributes

• Experienced and confident
• Able to hit the ground running
• Professional and commercially aware
• Proactive and self‑motivated
• Highly organised
• Practical and solutions‑focused
• Confident dealing with private landlords and tenants
• Comfortable managing contractors
• Able to work independently
• Flexible and adaptable
• Excellent at managing competing priorities

The Opportunity

This is a 6-month interim opportunity for an experienced residential Property Manager to join a private‑sector organisation and take responsibility for a varied portfolio of residential properties.

The role would suit someone who enjoys a hands‑on property management environment, is comfortable dealing directly with private landlords and tenants, and can quickly establish themselves within an existing team and portfolio.

Experience and practical ability are more important than formal qualifications, making this an excellent opportunity for an experienced Property Manager who may not have followed a traditional qualification route.

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